Covers the permit, fixture, and water-heater detail a plumbing invoice needs to survive an inspection or a homeowner query. Print it, fill it in by hand, or save it as a PDF — no sign-up required.
A blank, print-ready form with the plumbing job fields already laid out. Use your browser's print dialog and choose "Save as PDF" to keep a digital copy.
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Subtotal | |
| Discount | |
| Tax | |
| Deposit received | |
| Balance due |
Filling this in for the same customers every month? Create a free account and your client details, business info, and plumbing job fields save automatically for next time.
Every invoice needs the same commercial basics. What separates a plumbing invoice is the job detail that proves what was done — the part generic templates leave out.
In ServiceInvoicing these become a reusable schema, so they appear on every new invoice automatically.
Most plumbing work is billed either flat-rate — a set price per task such as a drain clear, faucet swap, or water-heater install, quoted from a price book — or time-and-materials, meaning hourly labor plus parts. Flat-rate is common on residential service calls because homeowners want a firm number before work starts; time-and-materials suits remodels, new construction, and diagnostic work where the scope is unknown. Many shops charge a trip or diagnostic fee that is credited if the customer approves the repair. Emergency, after-hours, and weekend calls usually carry a higher rate or a flat surcharge — show it as its own line so it isn't mistaken for padding.
Residential service calls are typically paid on completion, before the truck leaves. Larger jobs such as repipes or water-heater replacements often take a deposit to cover equipment, with the balance due on completion or after inspection. Property managers and commercial clients usually expect net 15 or net 30 and may need a PO number on the invoice before accounts payable will release payment.
Record labor hours per task, and show travel or a minimum charge on its own line. A homeowner who watched you work for 90 minutes will question an unexplained two-hour line.
Customers sometimes price the same water heater online. List make, model, and capacity, and put the expansion tank, fittings, and haul-away on separate lines so the total clearly covers more than the box price.
Show the permit number and inspection date, and state who pays if a re-inspection is needed. Leaving it vague turns a small re-inspection fee into an argument.
Here is the same template filled in for a typical plumbing job, so you can see how the line items and job fields work together.
A printed template is fine for a one-off. For repeat customers, a free account saves your business details, client addresses, and plumbing job fields once — and tracks who has paid.
Paid plans from $9 a month add employee access and client reports; Professional adds contracts and a client portal.
Beyond the standard details — your business information, the client's details, a unique invoice number, dates, itemized lines, and the balance due — a plumbing invoice should carry the job detail your customers and any inspector or adjuster expect: permit number, fixture type, water heater serial, inspection date, shutoff location. Recording those on the invoice itself keeps the paperwork with the job.
Yes. Manufacturers usually need proof of the installation date for warranty claims, and the invoice is often the only document a homeowner keeps. Recording the serial number and install date also lets you look the unit up instantly if the customer calls back under warranty.
Bill the diagnostic or trip fee on its own line and put the recommended repair and its price in the notes. That documents what you found, protects you if the problem gets worse, and gives the customer a reference when they are ready to book.
Many states tax plumbing materials but not installation labor; others tax the whole job, or treat repairs differently from new construction. Separating parts from labor on the invoice, as this template does, makes whichever rule applies to you easy to follow — confirm the details with your state's revenue department.
Yes. Print the blank template or save it as a PDF from your browser with no sign-up. If you would rather stop filling forms in by hand, ServiceInvoicing's free plan covers 2 active clients and unlimited invoices with no credit card required.
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