Mixes per-visit, hourly, and per-square-foot lines, with site and crew detail for commercial accounts. Print it, fill it in by hand, or save it as a PDF — no sign-up required.
A blank, print-ready form with the cleaning services job fields already laid out. Use your browser's print dialog and choose "Save as PDF" to keep a digital copy.
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Subtotal | |
| Discount | |
| Tax | |
| Deposit received | |
| Balance due |
Filling this in for the same customers every month? Create a free account and your client details, business info, and cleaning services job fields save automatically for next time.
Every invoice needs the same commercial basics. What separates a cleaning services invoice is the job detail that proves what was done — the part generic templates leave out.
In ServiceInvoicing these become a reusable schema, so they appear on every new invoice automatically.
Cleaning companies usually price by the visit, the hour, or the square foot. Recurring residential cleans are often a flat rate per visit set by home size and frequency, with weekly and biweekly clients paying less per visit than monthly or one-off customers. Commercial contracts are commonly priced per square foot or as a flat monthly fee for an agreed scope and schedule. Deep cleans, move-in and move-out cleans, floor care, and interior windows are billed as add-ons.
Residential clients are often charged on the day of service, or invoiced weekly or monthly for recurring cleans. Commercial contracts are typically invoiced monthly on net 15 or net 30. A fee for lockouts or same-day cancellations is common and should be written into your service agreement.
Reference the scope or checklist on the invoice so it is clear what each visit includes and what counts as an add-on.
If you charge for a visit you couldn't complete, label it as a lockout or cancellation fee with the date, not as a normal clean.
Record the square footage the price is based on. If the client takes over another floor, the change is easy to re-quote rather than argue about.
Here is the same template filled in for a typical cleaning services job, so you can see how the line items and job fields work together.
A printed template is fine for a one-off. For repeat customers, a free account saves your business details, client addresses, and cleaning services job fields once — and tracks who has paid.
Paid plans from $9 a month add employee access and client reports; Professional adds contracts and a client portal.
Beyond the standard details — your business information, the client's details, a unique invoice number, dates, itemized lines, and the balance due — a cleaning services invoice should carry the job detail your customers and any inspector or adjuster expect: property type, square footage, service frequency. Recording those on the invoice itself keeps the paperwork with the job.
The service period, facility address, cleaning frequency, agreed scope, and any extra services performed that month. Commercial clients usually match invoices to a contract or PO, so include that reference to get paid on the first submission.
Decide in advance whether skipped visits are credited, charged, or rescheduled, and put it in your service agreement. On the invoice, list the dates actually cleaned so the total matches the visits that happened.
Some states tax janitorial and cleaning services — commercial cleaning especially — while many don't tax residential cleaning at all. Check your state's rules and show tax on its own line so clients can see exactly what has been applied.
Yes. Print the blank template or save it as a PDF from your browser with no sign-up. If you would rather stop filling forms in by hand, ServiceInvoicing's free plan covers 2 active clients and unlimited invoices with no credit card required.
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