Every Project Detail, Captured on Every Invoice
From permit numbers and project phases to site addresses and inspector sign-offs, ServiceInvoicing lets you document the full scope of every construction job on a single professional invoice.
- Record permit numbers, project phases, and inspector sign-off status
- Separate labor and materials clearly on every line-itemized invoice
- Track draw schedules and progress billing by project phase
- Capture site address and project type for every job on record
Built for Every Type of Construction Project
Whether you're running a residential remodel, commercial build-out, or new construction project, ServiceInvoicing has the schema fields to document it completely.
Permit & Phase Tracking
Capture permit numbers, project phase, site address, and inspector sign-off status on every invoice so you have a complete paper trail for every job from groundbreaking to final walk-through.
Build Your Own Schema
Build custom schemas for roofing, concrete, framing, or specialty trade work — add the exact fields your business needs to document jobs the way your clients and inspectors expect.
Customize Every Invoice
Choose your PDF theme, toggle which business details appear, set a default tax rate, and pre-select your preferred schema so every invoice starts perfectly.
Everything Organized. Nothing Slipping Through.
Manage your client book and invoice history without a filing cabinet or spreadsheet.
Client Address Book
Store business name, contact, phone, email, and address once. Pull it up on any new invoice instantly.
Invoice History
Every invoice ever created is stored and searchable. Go back and reference any job, any client, any date.
Payment Status Tracking
Mark invoices as Draft, Pending, Paid, or Overdue. See at a glance what you're waiting on and what's been collected.
PDF Download
Every invoice generates a clean, print-ready PDF. Email it, print it, or save it to your records.
Always Know What You're Owed
Bill progress draws by project phase and collect deposits upfront on material-heavy jobs so your cash flow stays healthy and you're never financing a client's project out of your own pocket.
Real Numbers for Your Construction Business
When tax season rolls around — or you just want to know how the business is doing — the Reports section has you covered.
- Revenue summaries by date range
- Filter by client or invoice status
- See total billed, collected, and outstanding
- Export data for your accountant or bookkeeper
- Spot your most valuable clients at a glance
Add Your Site Supervisors and Office Staff
Invite project managers, foremen, and office administrators to create and manage invoices under your account so every job is billed consistently under your company name, regardless of who's in the field.
- Invite employees by email — they sign in with their own account
- Employees access your client list and invoice history
- All invoices created by employees appear under your account
- Employee access is limited to clients and invoicing only
- Revoke access at any time from your Settings
Fields That Fit How You Actually Work
Create custom schemas for subcontractor billing, change orders, material procurement, and specialty trades so every invoice reflects the exact scope of work completed on each project.
Why Construction Contractors Choose ServiceInvoicing
Generic invoicing tools don't understand progress billing, permits, or project phases. ServiceInvoicing is built for the way construction businesses actually work.
Project-Specific Invoice Fields
Capture permit numbers, project phases, site addresses, and inspector sign-offs directly on every invoice — the documentation your clients and their lenders actually need.
Progress Billing Made Simple
Invoice by project phase and track what's been paid, what's pending, and what's coming due so you always have a clear picture of where each project stands financially.
Labor and Materials, Clearly Separated
Line-itemize labor hours, lumber packages, concrete, permits, and subcontractor fees on a single clean invoice so clients see exactly what they're approving.
Professional Image on Every Job
Send branded, polished invoices that reflect the quality of your construction work and hold up to scrutiny from property managers, developers, and lenders.
Complete Job History at Your Fingertips
Every invoice for every project is stored and searchable — making it easy to reference past jobs, resolve disputes, and prepare accurate bids based on real historical costs.
Works From the Job Site
Create and send invoices from your phone at the end of a day on site — no more waiting until you're back at the office to get paperwork out the door.
Construction Invoicing Questions, Answered
Can I do progress billing on a long project?
Create a separate invoice for each draw or milestone, each with its own line items, date, and due date. Because they all sit under one client, reports show the cumulative billed and collected total across the whole project.
Can I put a job number and cost codes on the invoice?
Yes. Add job number, cost code, phase, and site address as custom fields through the schema builder. General contractors and owners' reps usually require these to match the invoice against their own accounting.
How do I handle retainage?
Enter the retained amount as a negative-rate line item or as a discount, so the invoice shows the gross value of work completed and the net amount currently payable. The description field lets you spell out the retention percentage.
Can I bill labor, materials, and equipment on one invoice?
Yes. Each line item carries its own unit — hours, each, day, square feet — so labor hours, material quantities, and equipment day rates all sit on the same document with the correct maths.
Can subcontractors or site staff raise invoices for me?
Employee access on paid plans lets people you invite create invoices under your business using your client list, while settings, subscription, and reporting stay with you. Access can be revoked from settings at any time.
Ready to Run a Tighter Construction Business?
Join construction contractors who use ServiceInvoicing to bill professionally, track projects, and get paid on schedule.
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Also built for these trades
ServiceInvoicing adapts to how each service business bills. See the version built for your trade.
Need a form instead of software? Download the free invoice template →