Invoicing That Reflects the Quality of Your Design Work
From initial concept consultations to final procurement and installation coordination, ServiceInvoicing gives interior designers a polished billing experience that reinforces the value of every phase.
- Invoice for hourly consultation, flat-fee phases, and procurement markups
- Attach project phase notes and deliverable descriptions to each line item
- Send branded invoices that match the professionalism of your studio
- Accept card and ACH payments — no awkward check exchanges with clients
- Track retainers, deposits, and phased billing across long projects
- Store complete project and payment history for every client and property
Project Fields That Match How Designers Work
Document design style, rooms in scope, project phase, and budget range on every invoice. Give clients the clarity they need to approve payments confidently at each milestone.
Concept & Planning Phase
Define the project scope, rooms included, design direction, and deliverables for each phase so clients know exactly what they're approving and what comes next.
Build Your Own Schema
Build custom invoice templates for residential redesigns, commercial fit-outs, or staging projects — each with phase-specific fields and your studio's branding.
Customize Every Invoice
Choose your PDF theme, toggle which business details appear, set a default tax rate, and pre-select your preferred schema so every invoice starts perfectly.
Everything Organized. Nothing Slipping Through.
Manage your client book and invoice history without a filing cabinet or spreadsheet.
Client Address Book
Store business name, contact, phone, email, and address once. Pull it up on any new invoice instantly.
Invoice History
Every invoice ever created is stored and searchable. Go back and reference any job, any client, any date.
Payment Status Tracking
Mark invoices as Draft, Pending, Paid, or Overdue. See at a glance what you're waiting on and what's been collected.
PDF Download
Every invoice generates a clean, print-ready PDF. Email it, print it, or save it to your records.
Always Know What You're Owed
High-value invoices deserve a seamless payment experience. Give clients a secure link to pay by card or bank transfer so milestone payments arrive on time — without the friction of mailing checks or scheduling wire transfers.
Real Numbers for Your Interior Design Business
When tax season rolls around — or you just want to know how the business is doing — the Reports section has you covered.
- Revenue summaries by date range
- Filter by client or invoice status
- See total billed, collected, and outstanding
- Export data for your accountant or bookkeeper
- Spot your most valuable clients at a glance
Run a Full-Service Design Studio
Manage billing across multiple designers, project coordinators, and procurement staff — with clear visibility into which projects are on track and which invoices are still outstanding.
- Invite employees by email — they sign in with their own account
- Employees access your client list and invoice history
- All invoices created by employees appear under your account
- Employee access is limited to clients and invoicing only
- Revoke access at any time from your Settings
Fields That Fit How You Actually Work
Create separate billing templates for discovery calls, schematic design, design development, and construction administration — each pre-loaded with the milestones and deliverables that define each phase.
Why Interior Designers Choose ServiceInvoicing
Built for the multi-phase, relationship-driven billing model of professional interior design studios.
Bill by Phase, Not Just by Hour
Structure invoices around project milestones — consultation, concept, procurement, and installation — so clients always understand what they're paying for and when.
Look as Good as Your Work
Branded, beautifully formatted invoices reinforce your studio's reputation. Clients who receive polished billing communications trust the design process more.
Manage Procurement Fees Cleanly
Itemize trade-only purchases, markup fees, and vendor invoices transparently. Clients appreciate clarity, and clear invoices reduce scope disputes.
Collect Retainers Upfront
Require a design retainer before kicking off any project. ServiceInvoicing makes it easy to issue a retainer invoice and track how it applies to future billing.
Track Long Projects Over Months
Multi-phase residential projects can run six to eighteen months. Keep every invoice, payment, and note in one place so nothing falls through the cracks.
Get Paid at Every Milestone
Automatic reminders keep clients on schedule with phase payments so your studio's cash flow stays predictable even on long, complex projects.
Interior Design Invoicing Questions, Answered
Can I invoice design fees and furnishings separately?
Yes. Put your design fee on one line and each furnishing, fixture, or procurement item on its own line with quantity and rate, so the client sees fees and goods as distinct categories.
Can I bill against logged design hours?
Log time entries as you work and bring them onto an invoice at your hourly rate, which is useful when a project is billed hourly rather than on a fixed fee.
Can I record the project and room on the invoice?
Add fields for project name, phase, room, and site address through the schema builder so invoices across a multi-room project stay easy to tell apart.
How do I invoice a retainer at the start of a project?
Raise a retainer invoice up front, then record amounts already received on later invoices so the balance due reflects what has been drawn down.
Can I get the design agreement signed digitally?
Yes. Send a contract covering scope, fee structure, and revision limits, and collect the client's signature through the client portal.
Start Sending Interior Design Invoices in Minutes
No contracts, no setup fees. Create your free ServiceInvoicing account and send your first project invoice today.
Get Started Free TodayFree plan includes unlimited invoices. Upgrade any time.
Also built for these trades
ServiceInvoicing adapts to how each service business bills. See the version built for your trade.
Need a form instead of software? Download the free invoice template →