Invoices That Include Everything an Auto Shop Needs
Every invoice captures vehicle-specific details alongside your labor and parts line items — VIN, mileage in, service type, and warranty terms all on one clean PDF your customers can trust.
- Vehicle year, make, model, and VIN per job
- Mileage in for service documentation
- Warranty terms captured on every invoice
- Labor hours and parts as separate line items
- Automatically included in your PDF invoice
Pre-Built for Auto Shops. Customizable for Your Business.
Our auto repair schema comes ready to use out of the box. Need fields for tire size, alignment specs, or fluids? Build your own schema in minutes.
Auto Repair Schema — Ready to Use
The built-in auto repair schema includes fields for vehicle year, make, model, VIN, mileage in, service type, and warranty terms. Select it on any invoice and those fields appear automatically.
Build Your Own Schema
Specialize in diesel, fleet work, or performance builds? Add custom fields for tire specs, alignment measurements, oil viscosity, or any detail your shop tracks — your schema, your invoice.
Customize Every Invoice
Choose your PDF theme, toggle which business details appear, set a default tax rate, and pre-select your preferred schema so every invoice starts perfectly.
Everything Organized. Nothing Slipping Through.
Manage your client book and invoice history without a filing cabinet or spreadsheet.
Client Address Book
Store business name, contact, phone, email, and address once. Pull it up on any new invoice instantly.
Invoice History
Every invoice ever created is stored and searchable. Go back and reference any job, any client, any date.
Payment Status Tracking
Mark invoices as Draft, Pending, Paid, or Overdue. See at a glance what you're waiting on and what's been collected.
PDF Download
Every invoice generates a clean, print-ready PDF. Email it, print it, or save it to your records.
Always Know What You're Owed
Repair jobs add up fast and customers lose track of what's owed. The invoice dashboard shows every job and its status — Draft, Pending, Paid, or Overdue — so you always know what's been collected and what's still sitting in your lot.
Real Numbers for Your Auto Repair Business
When tax season rolls around — or you just want to know how the business is doing — the Reports section has you covered.
- Revenue summaries by date range
- Filter by client or invoice status
- See total billed, collected, and outstanding
- Export data for your accountant or bookkeeper
- Spot your most valuable clients at a glance
Bring Your Service Advisors and Techs In
Running a multi-bay shop with service advisors and multiple technicians? Invite your team so they can write up and manage invoices on behalf of the shop — all under your account, your clients, and your data.
- Invite employees by email — they sign in with their own account
- Employees access your client list and invoice history
- All invoices created by employees appear under your account
- Employee access is limited to clients and invoicing only
- Revoke access at any time from your Settings
Fields That Fit How You Actually Work
No two shops are the same. Whether you run a general repair shop, a specialty transmission center, or a fleet maintenance account, the Schema Builder lets you define exactly the fields your repair orders need and reuse them on every invoice.
Why Auto Repair Shops Choose ServiceInvoicing
Generic invoicing tools are built for everyone — which means they're built for no one. ServiceInvoicing is purpose-built for shops that bill by labor and parts.
Shop-Specific Fields Built In
Capture VIN, mileage in, service type, and warranty terms without notes hacks or workarounds — it's baked into every invoice.
Labor + Parts Line Items
Bill labor hours at your shop rate and parts separately, with qty, unit, and rate per line — just like a proper repair order.
Professional PDFs Customers Trust
Your invoices come out polished every time — with your shop name, contact info, and all vehicle details included on one clean document.
Works in the Shop or on the Go
Write invoices from the front desk, update payment status from your phone between jobs, and review revenue on your desktop after close.
Built to Grow With Your Shop
Start free with one login. Invite service advisors when you scale. Add custom schemas for specialty work as your shop evolves.
Full Invoice and Client History
Every customer, every repair, every invoice is stored and searchable — so you can pull up any job history in seconds when a car comes back.
Ready to Run a Tighter Auto Repair Shop?
Join shops who have ditched handwritten repair orders and paper invoices. Get started free — no credit card, no commitment.
Get Started Free TodayFree plan includes unlimited invoices. Upgrade any time.