Includes VIN, make, model, and odometer alongside separated parts and labor lines. Print it, fill it in by hand, or save it as a PDF — no sign-up required.
A blank, print-ready form with the auto repair job fields already laid out. Use your browser's print dialog and choose "Save as PDF" to keep a digital copy.
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Subtotal | |
| Discount | |
| Tax | |
| Deposit received | |
| Balance due |
Filling this in for the same customers every month? Create a free account and your client details, business info, and auto repair job fields save automatically for next time.
Every invoice needs the same commercial basics. What separates a auto repair invoice is the job detail that proves what was done — the part generic templates leave out.
In ServiceInvoicing these become a reusable schema, so they appear on every new invoice automatically.
Auto repair labor is usually billed from a flat-rate labor guide — the published time a job should take — multiplied by the shop's hourly rate, regardless of how long the technician actually takes. Parts are billed at list price or with a markup, and many shops add a small shop-supplies charge for rags, lubricants, and cleaners, plus disposal fees for oil, coolant, or tires. Diagnostic time is often a separate flat charge that may be credited if the customer approves the repair.
Retail customers pay at pickup, before the vehicle is released. Fleet and commercial accounts are typically billed net 15 or net 30 with a PO or unit number. Many states require a written estimate and the customer's authorization before work begins, and some require shops to return replaced parts on request.
Get authorization for anything over the estimate, and note on the invoice when and how the customer approved it.
If you bill from a labor guide, the hours may exceed what the customer saw. Labeling labor by operation, not raw hours, helps it read correctly.
Record mileage in and the parts warranty so a return visit can be checked against exactly what was done.
Here is the same template filled in for a typical auto repair job, so you can see how the line items and job fields work together.
A printed template is fine for a one-off. For repeat customers, a free account saves your business details, client addresses, and auto repair job fields once — and tracks who has paid.
Paid plans from $9 a month add employee access and client reports; Professional adds contracts and a client portal.
Beyond the standard details — your business information, the client's details, a unique invoice number, dates, itemized lines, and the balance due — a auto repair invoice should carry the job detail your customers and any inspector or adjuster expect: vehicle year, vehicle make, vehicle model, VIN, mileage. Recording those on the invoice itself keeps the paperwork with the job.
The VIN ties the work to one specific vehicle, which matters for warranty claims, recalls, and resale history. Mileage records when the service was done against maintenance schedules and warranty limits. Many states' auto-repair rules also require vehicle identification on the invoice.
Yes. If a part carries a core charge, show the charge and the credit when the old part is returned, and note if the customer asked to keep their old parts. It explains why the parts total changes and documents what left the shop.
Most states tax parts sold on a repair; labor is often exempt when it is separately stated, and shop supplies or disposal fees may be taxable too. Listing labor, parts, and fees separately — as this template does — keeps the tax calculation clean.
Yes. Print the blank template or save it as a PDF from your browser with no sign-up. If you would rather stop filling forms in by hand, ServiceInvoicing's free plan covers 2 active clients and unlimited invoices with no credit card required.
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