Invoices That Include Everything an Event Planner Needs
Every invoice captures event-specific details alongside your planning and coordination services — event type, guest count, venue, event date, and vendors coordinated all on one polished PDF your clients can keep with their contract.
- Event type and date captured per engagement
- Guest count and venue documented on every invoice
- Vendors coordinated listed for client reference
- Planning, day-of coordination, and design as separate line items
- Automatically included in your PDF invoice
Pre-Built for Event Planners. Customizable for Your Business.
Our event planning schema comes ready to use out of the box. Need fields for decor theme, catering headcount, or AV requirements? Build your own schema in minutes.
Event Planning Schema — Ready to Use
The built-in event planning schema includes fields for event type, guest count, venue, event date, and vendors coordinated. Select it on any invoice and those fields appear automatically — giving your clients a professional record of the full engagement.
Build Your Own Schema
Specialize in corporate events, luxury destination weddings, or nonprofit galas? Add custom fields for catering headcount, AV requirements, decor theme, or any logistical detail your contracts require — your schema, your invoice.
Customize Every Invoice
Choose your PDF theme, toggle which business details appear, set a default tax rate, and pre-select your preferred schema so every invoice starts perfectly.
Everything Organized. Nothing Slipping Through.
Manage your client book and invoice history without a filing cabinet or spreadsheet.
Client Address Book
Store business name, contact, phone, email, and address once. Pull it up on any new invoice instantly.
Invoice History
Every invoice ever created is stored and searchable. Go back and reference any job, any client, any date.
Payment Status Tracking
Mark invoices as Draft, Pending, Paid, or Overdue. See at a glance what you're waiting on and what's been collected.
PDF Download
Every invoice generates a clean, print-ready PDF. Email it, print it, or save it to your records.
Always Know What You're Owed
Event engagements typically involve a booking deposit, a mid-point payment, and a final balance due before the event date. The invoice dashboard shows every client and their payment status — Draft, Pending, Paid, or Overdue — so you always know which clients are fully paid and which need a follow-up before the event.
Real Numbers for Your Event Planning Business
When tax season rolls around — or you just want to know how the business is doing — the Reports section has you covered.
- Revenue summaries by date range
- Filter by client or invoice status
- See total billed, collected, and outstanding
- Export data for your accountant or bookkeeper
- Spot your most valuable clients at a glance
Bring Your Coordinators and Studio Assistants In
Running a planning firm with junior coordinators, assistants, or a dedicated bookings manager? Invite your team so they can create and manage invoices under your company account — all tied to your clients and your revenue.
- Invite employees by email — they sign in with their own account
- Employees access your client list and invoice history
- All invoices created by employees appear under your account
- Employee access is limited to clients and invoicing only
- Revoke access at any time from your Settings
Fields That Fit How You Actually Work
No two event planning businesses operate exactly the same way. Whether you coordinate intimate elopements, large-scale corporate conferences, or multi-day destination events, the Schema Builder lets you define exactly the event fields your invoices need and reuse them across every engagement.
Why Event Planners Choose ServiceInvoicing
Generic invoicing tools weren't built for businesses that manage complex multi-vendor engagements with staggered payments. ServiceInvoicing is.
Event-Specific Fields Built In
Capture event type, guest count, venue, event date, and vendors coordinated without jamming all the details into a generic notes field.
Multi-Service Line Items
Bill full planning packages, day-of coordination, vendor management, and design consultations as separate line items — transparent and easy for clients to review.
Professional PDFs That Match Your Brand
Your invoices come out polished every time — with your company name, contact info, and all event details on one clean, client-ready document.
Works Anywhere Your Business Takes You
Send invoices from venue walkthroughs, update payment status from your phone during vendor meetings, and review your annual revenue from your planning desk.
Built to Grow With Your Planning Business
Start free with your first engagement. Invite coordinators as your team grows. Add custom schemas for corporate or destination events as you expand.
Complete Client and Event History
Every client, every event, every invoice is stored and searchable — so you can reference past engagements, reuse vendor notes, or resend a PDF at any time.
Ready to Run a More Organized Event Planning Business?
Join event planners who have replaced scattered invoices and spreadsheet tracking with one professional system. Get started free — no credit card, no commitment.
Get Started Free TodayFree plan includes unlimited invoices. Upgrade any time.