Set up for progress billing, with job number, cost code, and phase fields alongside labor, materials, and equipment lines. Print it, fill it in by hand, or save it as a PDF — no sign-up required.
A blank, print-ready form with the construction job fields already laid out. Use your browser's print dialog and choose "Save as PDF" to keep a digital copy.
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Subtotal | |
| Discount | |
| Tax | |
| Deposit received | |
| Balance due |
Filling this in for the same customers every month? Create a free account and your client details, business info, and construction job fields save automatically for next time.
Every invoice needs the same commercial basics. What separates a construction invoice is the job detail that proves what was done — the part generic templates leave out.
In ServiceInvoicing these become a reusable schema, so they appear on every new invoice automatically.
Construction projects are usually billed through progress invoices or pay applications against a schedule of values: each phase or cost line gets a percentage complete, and the invoice bills the earned amount minus previous payments. Fixed-price contracts bill by milestone — foundation, framing, dry-in, finish — while cost-plus contracts bill actual labor and materials plus a fee. Change orders are billed as separate approved lines that adjust the contract sum, and retainage, often 5–10%, is withheld from each payment until completion.
Progress invoices are usually submitted monthly on a set date and paid net 30, often after the owner or lender inspects the work. Retainage is released at substantial or final completion, sometimes only once lien waivers are in from you and your subs. Residential remodels more often use a deposit plus a milestone schedule.
Extra work done on a verbal OK is the classic dispute. Bill only change orders with a written approval reference, listed separately from the original contract amount.
If the owner thinks framing is 60% done and you billed 80%, payment stalls. Keep the schedule of values identical between invoices and support the figure with photos or an inspection reference.
Both sides lose track of how much is held back. Show retainage withheld this period and to date on every invoice.
Here is the same template filled in for a typical construction job, so you can see how the line items and job fields work together.
A printed template is fine for a one-off. For repeat customers, a free account saves your business details, client addresses, and construction job fields once — and tracks who has paid.
Paid plans from $9 a month add employee access and client reports; Professional adds contracts and a client portal.
Beyond the standard details — your business information, the client's details, a unique invoice number, dates, itemized lines, and the balance due — a construction invoice should carry the job detail your customers and any inspector or adjuster expect: project name, project phase, total project value, retainage percent. Recording those on the invoice itself keeps the paperwork with the job.
Retainage is a percentage of each payment the owner holds back until the project is complete, as protection against unfinished or defective work. Show the gross amount earned, the retainage withheld, the net amount due, and the total retainage held to date so both sides can reconcile at closeout.
Many owners and lenders require a conditional lien waiver with each progress invoice and an unconditional one once payment clears. Forms and rules vary by state, so check your local requirements — but referencing the waiver on the invoice helps avoid payment holds.
Contractor sales-tax rules vary more than almost any other trade's: in some states the contractor pays tax on materials as the end consumer, in others the customer is taxed on the full contract or on materials only. Keep labor and materials distinct and check your state's contractor guidance.
Yes. Print the blank template or save it as a PDF from your browser with no sign-up. If you would rather stop filling forms in by hand, ServiceInvoicing's free plan covers 2 active clients and unlimited invoices with no credit card required.
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