Handles session packages, mixed rates, and the period a block of training covers. Print it, fill it in by hand, or save it as a PDF — no sign-up required.
A blank, print-ready form with the personal training job fields already laid out. Use your browser's print dialog and choose "Save as PDF" to keep a digital copy.
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Subtotal | |
| Discount | |
| Tax | |
| Deposit received | |
| Balance due |
Filling this in for the same customers every month? Create a free account and your client details, business info, and personal training job fields save automatically for next time.
Every invoice needs the same commercial basics. What separates a personal training invoice is the job detail that proves what was done — the part generic templates leave out.
In ServiceInvoicing these become a reusable schema, so they appear on every new invoice automatically.
Personal trainers and coaches sell single sessions, discounted session packs, and monthly memberships or coaching programs. Online coaching is usually a monthly subscription. Nutrition coaching, assessments, and program design are sold as add-ons or bundled into packages, and group sessions are priced per person.
Packages and memberships are typically paid in advance. Session packs often expire after a set period, and late cancellations or no-shows usually count as a used session. Ongoing programs commonly bill monthly on autopay.
Clients lose track of how many sessions remain. Show sessions purchased, used, and remaining.
State the expiry terms when the package is sold, and repeat them on the invoice.
Note any late cancellation charged under your policy, with the date.
Here is the same template filled in for a typical personal training job, so you can see how the line items and job fields work together.
A printed template is fine for a one-off. For repeat customers, a free account saves your business details, client addresses, and personal training job fields once — and tracks who has paid.
Paid plans from $9 a month add employee access and client reports; Professional adds contracts and a client portal.
Beyond the standard details — your business information, the client's details, a unique invoice number, dates, itemized lines, and the balance due — a personal training invoice should carry the job detail your customers and any inspector or adjuster expect: program type, start date, end date, includes meal plan. Recording those on the invoice itself keeps the paperwork with the job.
Invoice the package upfront with the number of sessions, the price per session, and the expiry date, then track sessions used on later statements. Program start and end dates — as this template includes — make the expiry clear.
Sometimes — typically when a doctor has recommended exercise for a specific condition and provided a letter of medical necessity. Your invoice should show dates, services, and amounts clearly; the client handles the claim with their plan administrator.
Personal training is taxable in some states and exempt in most; some tax gym memberships but not training. Supplements and equipment sold separately are usually taxable goods.
Yes. Print the blank template or save it as a PDF from your browser with no sign-up. If you would rather stop filling forms in by hand, ServiceInvoicing's free plan covers 2 active clients and unlimited invoices with no credit card required.
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