Covers crew hours, truck fees, materials, and accessorial charges, with origin and destination recorded. Print it, fill it in by hand, or save it as a PDF — no sign-up required.
A blank, print-ready form with the moving company job fields already laid out. Use your browser's print dialog and choose "Save as PDF" to keep a digital copy.
| Description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Subtotal | |
| Discount | |
| Tax | |
| Deposit received | |
| Balance due |
Filling this in for the same customers every month? Create a free account and your client details, business info, and moving company job fields save automatically for next time.
Every invoice needs the same commercial basics. What separates a moving company invoice is the job detail that proves what was done — the part generic templates leave out.
In ServiceInvoicing these become a reusable schema, so they appear on every new invoice automatically.
Local moves are usually billed hourly per crew and truck, with a minimum and a travel or trip fee covering the drive to and from the job. Long-distance moves are priced by weight and distance, or by volume, under a binding or non-binding estimate. Packing, packing materials, crating, furniture disassembly and reassembly, stairs, long carries, and storage are additional line items.
Local moves are generally paid on completion. Long-distance moves usually require payment before or at delivery. Interstate household moves in the US are regulated by the FMCSA, which sets rules on estimates, weighing, and how much can be collected at delivery.
Record start and end times, breaks, and travel time so an hourly bill can be checked line by line.
For moves priced by weight, reference the weight tickets or the weighing method used.
Note the valuation coverage the customer chose. Basic released-value coverage pays far less than replacement cost, and customers often don't realize it until something breaks.
Here is the same template filled in for a typical moving company job, so you can see how the line items and job fields work together.
A printed template is fine for a one-off. For repeat customers, a free account saves your business details, client addresses, and moving company job fields once — and tracks who has paid.
Paid plans from $9 a month add employee access and client reports; Professional adds contracts and a client portal.
Beyond the standard details — your business information, the client's details, a unique invoice number, dates, itemized lines, and the balance due — a moving company invoice should carry the job detail your customers and any inspector or adjuster expect: move type, origin address, destination address, estimated weight (lbs), travel distance (miles). Recording those on the invoice itself keeps the paperwork with the job.
They are the basis of the price on long-distance moves, and interstate movers are generally required to document them. Even on local moves, recording addresses and estimated weight helps explain why a move took longer than expected.
List boxes, tape, wrap, and specialty cartons as a separate line, itemized by type on large moves. Customers routinely underestimate how many boxes a home needs, and an itemized materials line explains the cost.
Moving services are taxable in some states and exempt in others, packing materials sold to the customer may be taxed as goods, and interstate moves can follow different rules. Itemize labor, transport, and materials.
Yes. Print the blank template or save it as a PDF from your browser with no sign-up. If you would rather stop filling forms in by hand, ServiceInvoicing's free plan covers 2 active clients and unlimited invoices with no credit card required.
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